Setting listing approval rules
A listing approval policy should cover description quality, images, price basis, availability source and prohibited claims. Route category-specific questions to the right reviewer. Keep a rejection reason and a way to revise the listing. Publishing a listing must not silently grant access to other sellers’ data.
Define who can publish, who fulfils each order and how exceptions and partner earnings are reviewed. For this brief, begin with listings and approvals. Share the outcome you need, the people involved and the constraints that will influence delivery. A useful enquiry makes these requirements explicit before a recommendation or commercial commitment is made.
What to prepare
For marketplace solutions & services, bring your current brief, relevant reference material and the decisions already made. Identify the owner of the work and the people who can approve changes. Explain what needs to happen first and which dependencies can change the schedule. Avoid committing to a final amount before the required scope has been reviewed.
- Partner onboarding: Record the responsible person, required inputs and handover to the next step.
- Listings and approvals: Make this the focus of your enquiry and agree the evidence needed for approval.
- Orders and service routing: Record the responsible person, required inputs and handover to the next step.
- Settlement and commission reporting: Record the responsible person, required inputs and handover to the next step.
Agree the working scope
Designing partner onboarding, Routing marketplace orders, Reviewing partner settlements are related decisions that may affect this work. Confirm which are included and which will be handled separately. Ask for an itemised proposal that distinguishes deliverables, assumptions, optional additions and responsibilities. If your requirements change, capture the change and review its effect before proceeding.
Keep progress visible
Use the enquiry reference to keep the discussion connected. Review open questions, decisions and agreed next actions at each handover. A software workspace can support records and follow-up, but the people responsible must still confirm the commercial and operational details. ZETA CIRCLE can help scope the relevant services and tools around your requirements.